The terms “electronic signature” and “digital signature” are often used interchangeably. There is a difference between the two however. A digital signature is always electronic, but an electronic signature is not always digital.
Sounds confusing? Allow us to explain.
What is a Digital Signature?
A digital signature works with encryption technology using a cryptographic mechanism that provides additional security for the document and guarantees its integrity. For all intents and purposes, it’s a code attached to a message or document so that said message or document hasn’t been tampered with during transit from the sender to the receiver.
The digital signature can be considered a digital version of the ordinary handwritten signature with higher levels of assurance. In many European Countries, a qualified electronic signature (QES) is equivalent to a handwritten signature.
What is an Electronic Signature?
An electronic signature, on the other hand, can simply be an image of your signature that you paste into a Word or PDF document. Even your email signature is considered as an electronic signature.
In some regions such as Europe, the term electronic signature or e-Signature refers to a cryptographic signature that follows strict regulations such as the European Union eIDAS or Swiss ZertES providing a trusted, secure and auditable signature.
How will I know which signature to use?
The choice between an electronic or digital signature depends on several factors:
- Legal requirements: Some jurisdictions or industries may require digital signatures for certain documents.
- Security needs: If document integrity and authenticity are crucial, a digital signature is preferable.
- Recipient expectations: Some parties may specifically request digital signatures.
- Technical capabilities: Digital signatures require specific software and infrastructure.
- Type of document: High-value contracts or sensitive information may warrant digital signatures.
Always check relevant laws and consult with legal advisors when unsure which type of signature is appropriate for your specific situation.
Simplifying Signatures
Understanding the distinctions between the two is important for any businesses or individuals dealing with contracts and legal documents. With the appropriate type of signature, you benefit from more security, legality and integrity in your agreements.
KEEP simplifies the process, assisting in managing contracts and signatures to guarantee compliance with relevant regulations and best practices in document security.
KEEP offers a simple uplift to digital signature so you’re fully compliant when you need the added security.